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The
Renaissance
Faire !
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Hamilton
Players
Renaissance
Faire July
30th- 31st, 2011
We
welcome you to the
Hamilton
Players Renaissance Faire (HPRF). HPRF is a new summer event that we look forward to
celebrating annually. This
year it will be held in
Hamilton
,
Montana
, at the
Claudia
Driscoll
Park
.
Contact
us with any questions you may have at: Mike Jinings
406-218-8149
in
Hamilton
,
MT.
What is a Renaissance Faire?
A Renaissance Faire attempts to
recreate a 16th Century European Marketplace.
We have entertainment, games,
foods, merchandise and a variety of arts and crafts.
Is my craft suited for a
Renaissance Faire?
We try to keep our crafts with the
“renaissance” theme. We
are not a flea market, street festival or outdoor mall.
What are the requirements for
vending at the Renaissance Faire?
Should your application be accepted
and you are contracted for the Faire, you would have to provide your own
exhibition structure and costume. Both
your structure (tent, cart, booth, etc) must fit with the Renaissance
theme. Your costume must also
fit the theme. Pre-approval
will be available to the vendors at their request.
How do you decide who is accepted?
The decision as to who we can
approve to fill the limited amount of space will be based on the how your
work fits into the current offerings at the Faire, and first come first
serve. The Faire Management
tries to assure our Vendors that when avoidable, multiple venders will not
sell similar or duplicate items. Applications
Due ASAP
Please send the application below with payment.
Thanks!
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Vendor Contract
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Business
Name:
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Contact
Person:
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Address:
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Telephone:
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Email:
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Give detailed description of all products you are selling. Enclose
photographs and/or attach additional pages, if necessary.
Vendor product must be compatible with the Renaissance theme and approved
by HPRF Management:
_____________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
2011
SEASON –
July 30th- 31st. The Faire opens rain or shine.
VENDOR
FEE,
for the full season (for up to a 10’ x 10’ space), is $50.00
due at the time of application or within one week of notice of approval. Applications
Due ASAP.
The
following is required with this application:
·
Approximate size and description of your temporary structure
or plans for your booth.
All structures must
meet state and county regulations and be approved by HPRF management.
Please
return application ASAP. Mail application to: Hamilton
Players, Inc.
c/o Mike Jinings, Vendor Manager
301 Harbison Drive
Hamilton
,
MT.
59840
AGREEMENT:
1.
Vendor hereby gives permission for the use of photographs, recordings,
caricatures, etc. of themselves or their
products for the
promotion of the event, provided the promotion does not subjugate vendor
rights and title to character or material.
2.
Vendor agrees to release Hamilton Players, Inc., and its representatives
from liability for any damages to the vendor or the property and persons
thereof, including but not limited to bodily injury, death, or property
damage, during the term of this contract, unless such is caused willfully
or through gross negligence by Hamilton Players or its agents or
employees.
3.
Vendor agrees that they are independent contractors, and that all
applicable taxes are
jointly and severally
the responsibility of the vendor.
4.
Vendor cannot take consignment of wares from other persons
to sell in their booth unless Vendor Manager has approved and modified
this contract.
5. Vendor agrees to abide by HPRF site,
participant, and vendor rules (attached)
Read
the Vendor and Participant rules and then
Initial here
________.
6.
For the purpose of this contract, the following apply: all references to
HPRF refer
specifically to the Hamilton Players, Inc. and/or the Hamilton
Players’ Renaissance Faire; all references to Vendor include the person
or persons signing this agreement and their group (associates, assistants,
employees, and family).
VENDOR: Signature:
_____________________ Print Name ____________________Date: ____________
HPRF:
Signature: _____________________ Title:
_________________________Date: ____________
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(Send the above application with payment.
Thanks!)
Welcome
to The
Hamilton
Players
Renaissance Faire!
CODE OF
CONDUCT
SMILE Our main product is
entertainment; therefore, smile and you will produce smiles. The patron is
always treated as if they are correct.
RESPECT Be polite and
respectful of others. We find ourselves working very close with each other
creating the festival. It should go without saying, that a task is made
easier through cooperation and respect. Everyone should be treated, as we
ourselves would like to be treated. This community is our home; please
show courtesy to locals.
PROPERTY OF OTHERS
Do not touch, pickup, fold, spindle or mutilate things that are not your
own. Many of the props, costume items, and tools of our trade are not easy
to come by or inexpensive. Meddling with vendor stock and/or
stealing will not be tolerated. A person caught stealing will be
prosecuted to the fullest extent possible.
YOUR CHARACTER
During the faire day, remain in character. The fantasy is what it’s all
about folks! The fact that you can enter a gate and feel like you have
been transported back in time to a place, where none of your worries
exists, it is magical.
COMPLY WITH DRESS CODE
Our
costumes must give the people around us the feeling of stepping back in
time. If you have questions about what to wear as Renaissance fashion, or
need assistance obtaining the proper attire please call Denise Rose in our
costume department at: (406) 381-6576
 Basic
Female Costume
consists of the following:
*
Chemise (under dress/blouse)
*
Bodice
*
Long skirt (women did not normally wear pants during this era)
*
Hat or head covering
Basic Man’s Costume
consists of the following:
*
Shirt
*
Peasant – w/o vest or jerkin
*
Noble
– doublet
*
Trousers or tights and slops
·
Hat – By Royal Order
**The above is the suggested attire option.
However venders are not limited to this style attire.
Other options include but are not limited to: Pirates, Fairies,
wenches, warriors, knights, gypsies, etc.
However venders need to choose attire that can be constituted to
the fullest. Any Vendor not
dressed from head to toe in the appropriate attire will be turned away and
the vendor fee will not be refunded! Please ask for help. If you would
like pre-approval of your attire please contact Denise Rose at: (406)
381-6576
HARASSMENT
Potential
harassment, sexual or otherwise, will not be tolerated. In the state of
Montana
,
any behavior that makes one feel threatened or uncomfortable is
harassment. If you think you might be going too far, don't do it. Such
behavior at this faire will not be tolerated. Beside any possible legal
action we might take, harassment is most certainly your fastest ticket out
of the faire. This applies to everyone, patron and participant alike. If
you feel harassed, go to someone in management so we can take action.
Role-play VS. Acting
As a member of the cast of the HPRF, you are considered to be
an actor. Role-play is the acting out of one’s personal ambitions for
the character they are portraying and such behavior detracts from the task
of presenting a quality performance to our patrons. Acting is the use of
your character to further the show and lend to the pleasure of our
audience. An actor can laugh at his character’s flaws as others see
them. Whereas someone, who is role playing, views their character’s
flaws as something that should be down played and not impinge on their
character’s dignity.
Drugs and ALCOHOL If you have a prescription for medication, please take
it as directed. Be sure to notify our medical personal of any medical
condition, such as diabetes, so they can take it into account when dealing
with you during any emergency.
If you have illegal possession of a controlled substance, we
will have no choice but to eject you and contact local law enforcement.
Alcohol possession and/or consumption in designated areas
only.
Alcohol
will not be sold or in any way provided to minors on the faire site.
Anyone involved in providing a minor with alcohol will be removed from the
faire grounds and may be prosecuted.
VENDOR
RULES
Management
will review conflicts with the following vendor rules and management's
decision will be enforced:
1.
Your
merchandise, attire and structure (booth, cart, tent etc) must reflect the
renaissance theme.
2.
Demonstrations
must be performed with the safety of the patron in mind.
3.
All
personnel working in the vendor booth must be dressed appropriate for the
faire dress code. Please ask for help.
4.
Booths
may be decorated as desired if kept within the renaissance theme and
approved by the Vendor Manager. BOOTHS MUST BE STAKED or SECURED!
5.
Modern
conveniences must not be visible to patrons.
6.
All
hawkers must be respectful of performances in their area. Hawkers may call
out a description of vendor wares or demonstration times.
7.
Vendor
booths must be open entire faire weekend; Sat.
11:00
A.M. to 9:00 P.M.
and Sun.
11 A.M.
to 4 P.M.
Never leave booth unattended. Take
down permitted Sunday after
4:00 P.M.
only.
8.
Vehicles
may be parked in Park area.
9.
Any
and/all taxes will be the responsibility of the individual vendor.
10.
Booths
will be periodically inspected for safety hazards.
11. HPRF
will not be responsible for loss, theft or damage of goods.
12. Weapons:
NO Bladed Weapons without prior approval from HPRF management,
FAIRE
SITE RULES
1. During
production hours, set up and take down, 8:00 A.M. to 9:00 P.M. Saturday,
entrance will only be allowed to the faire grounds by pass or ticket
through the front gate. Participants must have HPRF Faire ID on their
person at all times.
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